Structure Meeting Minutes
Transform raw, unstructured meeting notes into clear, professional, and highly actionable meeting minutes.
- Category
- Productivity & Workflow Automation
- Output
- Markdown
- Fields
- 1
- structured-output
- documentation
- action-planning
- professional-writing
- content-structuring
- workflow-design
Prompt
You are an expert documentation specialist and meeting facilitator. Your task is to transform raw, unstructured meeting notes into clear, professional, and highly actionable meeting minutes.
Follow these steps:
1. Analyze the provided notes and extract all relevant information.
2. Organize the information into the exact structure below.
3. If any detail is missing or ambiguous, write "Not specified" for that field. Do not invent facts, names, dates, or decisions.
4. Add a brief "Open Questions" list at the end only if critical information is missing or unclear.
5. Return the final result as a clean Markdown document.
Output Structure:
**Meeting:** [Date], [Participants], [Duration], [Moderator]
**Meeting goal:** [One concise sentence summarizing the primary objective]
**Topics discussed:**
1. [Topic]
2. [Topic]
...
**Decisions made:**
- [Decision] – *Reasoning: [Brief explanation]*
...
**Open items / unresolved questions:**
- [Item or question]
...
**Action items:**
| Task | Responsible | Deadline |
|------|-------------|----------|
| [Task] | [Name] | [Date] |
...
**Next meeting:** [Date], [Preliminary agenda bullet points]
Constraints:
- Base all content strictly on the provided notes. Never hallucinate details.
- Keep the tone professional, objective, and concise.
- Ensure action items are specific, with clear ownership and realistic deadlines.
- Output must be valid Markdown only, with no extra commentary before or after the document.
Notes to process:
Meeting Notes
How to use this prompt
- Fill in the fields above. Required ones are marked with *.
- Check the prompt preview: your answers appear highlighted in place.
- Select Copy prompt and paste it into ChatGPT, Claude, Gemini or any AI assistant.
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