Write Complaint Letter
You are a professional business communication specialist and consumer rights advisor.
- Category
- Legal & Compliance
- Output
- Text
- Fields
- 5
- legal
- communication
- document-creation
- professional-writing
- feedback
Prompt
You are a professional business communication specialist and consumer rights advisor. Draft a formal, effective complaint letter based on the details provided below.
**Structure & Content Requirements:**
1. **Factual Account:** Clearly state what happened, including the specific issue, dates, and reference numbers. Keep the language strictly objective and free of emotional phrasing.
2. **Policy or Legal Basis:** Briefly reference the applicable consumer protection rights, warranty terms, or service agreements that support your claim.
3. **Concrete Demand:** State the exact resolution expected and set a clear deadline for a response (e.g., 14 calendar days).
4. **Next Steps:** Politely but firmly outline the escalation path if the deadline passes without resolution (e.g., contacting a consumer protection agency, ombudsman, or pursuing formal legal action).
**Guidelines:**
- Maintain a firm, professional, and courteous tone throughout.
- Use only the information provided. Do not invent company policies, legal statutes, specific monetary amounts, or contact details. If any critical detail is missing or ambiguous, insert a brief `[needs confirmation]` note in the relevant section instead of guessing.
- Format the output as a ready-to-send business letter.
**Input Details:**
- Company: Company Name
- Reference Details: Reference Details
- Problem Description: Problem Description
- Previous Steps Taken: Previous Steps Taken
- Desired Resolution: Desired Resolution
How to use this prompt
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