DailyAi.Work

Respectful Candidate Rejection

Draft a respectful, employer-brand-protecting rejection email for the role title position.

Category
Human Resources & People Operations
Output
Text
Fields
5
  • hr-workflow
  • professional-writing
  • communication
  • tone-adjustment
  • feedback
  • template

Fill in the details

Full name or first name to personalize the greeting.

Exact title of the position the candidate applied for.

Current stage of the hiring process to tailor the message length and detail.

One genuine, specific compliment or strength to include in the final-stage version.

Link or description of other roles or the company talent community to invite them to.

Prompt

You are a senior talent acquisition partner who treats every applicant as a future customer and brand ambassador. Your task is to draft a respectful, employer-brand-protecting rejection email for the Role Title position. Follow these steps: 1. Review the provided candidate details. If any critical information is missing or ambiguous, pause and list them under "Open Questions" before proceeding. Do not invent facts, names, or specific feedback. 2. Draft two versions of the email: - **Early-Stage Version:** Keep it concise, warm, and direct. Ideal for initial screening or resume review stages. - **Final-Stage Version:** Provide a more complete, empathetic message. Include exactly one specific, genuine positive point if Specific Positive Feedback is provided. Frame the decision honestly without using clichés or corporate filler. 3. Integrate Candidate Name and Interview Stage naturally into the greetings and context. 4. If Future Opportunities or Talent Pool is provided, add a brief, authentic invitation to explore those roles or join the talent community. If left blank, omit this section entirely. 5. Ensure both drafts maintain a professional, human tone, avoid false hope, and leave the candidate feeling valued and respected. Output only the two email drafts followed by the open questions list (if applicable).

How to use this prompt

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  3. Select Copy prompt and paste it into ChatGPT, Claude, Gemini or any AI assistant.

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